Application forms for all GA-sponsored funding (GMER, Grants, Publications, and Contingency) can be found on the GA Funding Page on CalLink in the Forms section. You must sign into CalLink first to see this section.
How to Obtain Funding for Your Graduate Student Group
Step 1: Eligibility Requirements
- Graduate student groups must be registered student organizations (RSO) with the LEAD Center.
- At least one, preferably two, group officers must complete the ASUC/GA Agent Certification Quiz.
- Graduate student group membership must include a member from a department represented by at least one delegate.
Step 2: Funding application and evaluation by GA
To apply for funding, the GA Agent in your organization must complete the online funding application by the deadline. Contingency applications are collected monthly during the academic year and on a rolling basis in summer.
Funding applications must be completed by members of your organization who have passed the ASUC/GA Agent Quiz. Please contact the LEAD Center for more information.
The Funding Committee will review all funding applications and submit their recommendations to the GA Delegates. The funding awards will be posted as a report on the Graduate Assembly website by the dates listed in the Funding Application.
Once you have submitted the application, you will receive a confirmation email. If you do not receive this email, please immediately contact the funding chair (firstname.lastname@example.org).
Step 3: Spending approved funds
If your graduate student group receives funding, you may purchase approved items using cash, check or credit card. Funds do not roll over to the next semester, and unspent funds are reappropriated by the GA.
If you need to make a change to your approved budget (of more than $10 per line item) you must email the funding chair (email@example.com) with a subject line “Budget Change Request” followed by your RSO’s name and funding round. If you need to change the date of your event and the event still occurs during the approved funding round, no notification is required.
Step 4: Reimbursements
- All Graduate Assembly funding is processed through a campus-wide system called CalLink. When groups register with the LEAD Center, a CalLink profile will be automatically created. Log in to CalLink to associate your CalNet ID with your graduate student group’s page. Once you are a member of a graduate student group on CalLink, you may submit a CalLink request for reimbursement.
- After you submit your request for reimbursement, a member of your group with stage 2 access will need to move your request to stage 2. Members of the graduate student group who take the ASUC/GA Agent Quiz will have stage 2 access.
- After your CalLink is moved to stage 2, submit the following REQUIRED items to the LEAD Center Front Desk by the receipt due date listed in the funding guide. If these items are not submitted, your group may not be eligible for reimbursement:
- Printed copy of the CalLink purchase request form
- All original itemized receipts or Personal Service Agreement (student groups must submit a PSA for all services. Groups must not pay an individual or group directly for services as the group will not be reimbursed)
- Student calendar posting (if applicable) – Be sure to fill out this form to ensure your event is published on both the GradBook app and the Graduate Assembly Calendar of Events
Your graduate student group’s remaining funding balance is available on CalLink under account balance.