Travel Awards

The GA recognizes that a graduate student’s education requires presenting at conferences and/or seminars, some of which take place in locations outside the Bay Area. Since these conference locations are out of the area, some departments may not provide full financial assistance. As a result, the GA implemented the Travel Award to assist with travel expenses associated with presenting at conferences.

The Travel Award provides funding to graduate students presenting at conferences taking place outside of the San Francisco Bay Area. These conferences must benefit the student’s educational or research endeavors. To be eligible for the Travel Award, the student must be presenting at the conference. The application includes a section to be completed by the student’s Academic Advisor or program advisor, stating their support of the applicant’s attendance at the conference. This requirement can also be fulfilled by having the sponsoring professor email the GA Business Office ( from a academic email address. Each Travel Award provides $300.

The selection process for travel awards is strictly based on lottery to avoid subjective determinations of which travel grant application was deemed “better” than others.

The Travel Award application is hosted on CalLink. Log in with your CalNet ID and password and navigate to the “GA Funding” group page to access it and the other forms for GA Funding.

Travel Award Policy

Students may only receive one award every two academic years, and there are three rounds that are funded: fall, spring, and summer. If an applicant does not receive funding, the applicant may reapply for funding in the following rounds. Approved expenses include:

  •       Conference registration fees.
  •       Food (only for the person traveling, in destination city).
  •       No alcoholic beverages. If alcohol is purchased, you must request the vendor to print separate receipts.
  •       Lodging (in the destination city).
  •       Travel costs (between destination city, airport, conference site/hotel).
  •       Airline tickets (retain your boarding passes, itinerary confirmation, and payment confirmation).
  •       Gas/mileage (must include map showing distance traveled).

Travel Award Deadlines

Round Deadline Dates Timelines Decision posted to GA Website Receipts Due
Start Date End Date
Fall 2019 August 20, 2019 Sep 1, 2019 Jan 31, 2020 Aug 27, 2019 30 days after travel date
Spring 2020 January 24, 2020 Feb 1, 2020 April 30, 2020 Jan 29, 2020 30 days after travel date
Summer 2020 April 18, 2020 May 1 , 2020 Aug 31, 2020 April 25, 2019 30 days after travel date

For more information, please refer to the Travel Award section of our 2019-2020 Funding Guide.

Funding support for GA Travel Awards is provided as part of the Peet’s Coffee for a Cause Program. A portion of every Peet’s Coffee purchase made at Cal Dining Peet’s locations helps support student programs and initiatives including graduate travel grants, student scholarships, campus sustainability programs, a basic needs skills course, and an on-campus farm and gardening program. Visit the Peet’s partner page to learn more.